GettingStarted

Information

For everything you need to know on how to fully utilise 4rent

Getting Published

Capture your Correct Banking Details

Getting Units ready to be Published

Getting Published

Welcome to the Getting Published Guide

Before following the steps as set out by this guide please ensure that you have created a new company and have some units set up as well, if you're unsure please follow the Getting Started guide first.

Please note that this service is currently only available to individuals with a South African ID and Banking account, or South African registered companies.

What does it mean to be published?
4rent allows you to create your own personalized booking page. This page will be visible to all internet users, and be listed in a google search as well as on our app. The booking page will allow potential guests to see photos and information about your establishment, but the best part is that they will be able to see actual unit availability and make payment for a booking online. 4rent will facilitate the payment and transfer the funds into your banking account.

The booking page will also be listed in 4rent's own accommodation search engine, and you can link this page directly from your own website.

Now if you're thinking "what will this now cost" please don't stress, 4rent is the cheapest online booking site available. For more information please see our Pricing Plans.

This guide will take you through the process of getting your establishment published and accepting online booking payments. The following topics will be discussed:

1. Submitting required documentation and FICA
2. Capture your correct banking details
3. Getting Units ready to be published
4. Creating your customised booking page

1. Submitting required documentation and FICA
Before we can accept credit card payments online and transfer the funds into your banking account, we require some documents. This is for the protection of your client, you and us at 4rent.

Please download, complete and send this Service Level Agreement back with the rest of your FICA documents as specified below to accounts@4rent.co.za.

Be sure to read the Service Level Agreement carefully as it stipulated exactly how online booking payments by guests will be processed by 4rent and payed out into your banking account. If you have any queries or concerns about our payment terms as set out in the SLA and our Payment Terms please feel free to contact us, we will be more than happy to clarify.

The following FICA docs must be supplied:

For registered companies with a business banking account:

1. Company registration documents
2. CM1- Certificate of Incorporation
3. CM2- Memorandum of Association
4. CM22- Notice of Registered Office
5. If applicable, CM9 or Certificate of Recognition (CoR) (CoR 18.1 and 18.3 for conversion from CC and CoR 15.1 for name changes)
6. Latest CM29 - Contents of Registrar of Directors, Auditors and Officers Business name if different from registered name
7. Proof of company address (less than three months old)
8. Copy of SARS document confirming Income tax / VAT registration number for company
9. Resolution on company letterhead signed by all directors nominating authorised signatory / representative
10. Document from bank confirming company banking details (less than three months old)
11. For the authorised signatory / representative and / or CEO, each director and each person or corporation with shareholding of 25% or more in the company, we require the following:
12. Copy of ID
13. Proof of address (less than three months old)

For private individuals using a private banking account:

1. Copy of ID document (SA Citizens) / Passport (Foreign Nationals)
2. Proof of address less than three months old (for example utility bill, store account statement, bank statement with address, DSTV account, municipal letter)
3. Proof of address for the establishment(s) where the Units listed in 4Rent are located
4. Copy of SARS document confirming income tax number
5. Copy of bank statement confirming individual banking details (less than three months old)

Capture your correct Banking Details

Ensure that the banking details as captured in Settings - Configuration is correct. The 4rent team will verify your account details when you submit your FICA documentation. The account details captured in configuration will be used for any pay outs from 4rent due to online bookings. Please make arrangements with 4rent should you wish to use different banking details on your invoices and for online booking payments.

To edit the banking details, go to:
1. Settings - Configurations in the top menu.
2. Look for and edit the Banking Details text box.
3. Click Save located at the top to save the banking details.
To change your banking details after completing the Getting Published process, please email the 4rent team

Getting Units ready to be published

You have full control over the following aspects of a Unit:

1. Unit Details - This is all aspects of the Units such as max guests that it can house, features, beds, and other details. Including whether or not the unit should be published and made available for online bookings.
2. Unit Media - These are images of the unit that is to be shown to in the booking page.
3. Default Unit Rate - This is the rate amount that the Unit will be listed for in the public Booking Page.

Please ensure that all of the above for each Unit to be published is correctly captured. Especially take care to ensure that the Default Unit rate is captured correctly, as a mistake here will result in an online booking being processed for the incorrect amount.

To make changes to any of the above mentioned, go to Settings - Manage Units.

Unit Details:

To access Unit Details, select (click on) the unit you want to edit, then click on Edit Unit on the right. The following window will open:

Default Unit Rate

To access Unit Rates, select (click on) the unit you want to edit, then click on Manage Unit Rates on the right. The following window will open:

Even though you can set multiple rates per Unit, only the rate named "Default Rate" will be used by the online booking page. If the "Default Rate" does not exist, the Unit will not be published. Please ensure that "Default Rate" exists for each Unit you wish to publish, and that the amount set for the Default rate is what you desire from an online booking made for the selected Unit.

4Rent cannot ensure that the "Default Rate" is correct, and will process a booking for the captured amount.